Headquarters Office: MEIs
offices, and thus the clients headquarters, are located in downtown Dayton,
Ohio, 15 minutes from the Dayton International Airport, and a short
walk from major hotel properties (Crowne Plaza and Hilton) and a newly expanded
MEIs offices are suitable for small meetings of 8 or
fewer participants at a conference table. Some additional participants can
be accommodated with perimeter seating. For larger groups, or for when food/refreshment
functions will accompany the meeting, appropriately sized meeting room space
would be rented.
assigns an Executive Associate to serve as the overall client manager, responsible
for the day-to-day management and operation of the clients business. This
person will also serve as the clients chief operating officer, with a title
of the clients choice and subject to its approval of
the individual assigned. This person will be an experienced association
manager, skilled in organizational management, financial management, membership
management, governance, communications, and meeting and exhibit planning,
management and coordination.
Support Staff: The
Executive Associate will be directly assisted by an Administrative Coordinator
(as programs/projects manager), and by an Administrative Assistant (as work
production manager), as well as by other MEI supporting staff, to implement
the policies, procedures, services and programs approved by the client association.
This three-tier structure of management, coordination
and administration ensures that each client has at least three individuals
familiar with its programs and activities, providing appropriate back-up
and a high level of quality service.
Advice, Guidance and Counsel
provides professional advice and guidance to the elected and appointed officers
of an association as well as its subgroups. MEI consults with them on problems,
concerns, policies, and activities.
Leadership is guiding without ever taking over. To this
end we work with association leaders to focus on the strategy of the association
rather than on logistics; to identify emerging problems or issues and offer
program solutions; to identify new opportunities that support the strategic
mission of the association; and to act as liaison with committees so that
each knows what the other is doing so that their information, programs and
activities can be shared and coordinated.
Management is doing. It follows guiding. It is ensuring
the steps decided on in strategy sessions are carried out efficiently and
effectively, translating policy into programs. It is preparing written reports
for meetings as well as by planning the agenda with the President or committee
chair to identify items for inclusion. It is staffing meetings
and handling all aspects of minutes, from taking and prepar ing them to
distribution and submission for review by legal counsel. It is executing
decisions by organizing the administrative work needed and making appropriate
Legal Counsel: MEIs
corporate attorney, knowledgeable in matters of general legal concern to
membership organizations, is available to our clients.
MEI also has continuing relationships with two law firms
specializing in association law one in general association law and one
in anti-trust law as it pertains to associations.
MEI will handle all routine and special correspondence
and communications, verbal and written, to and from association members,
the associations interest community, the general public and media, and
other specific correspondence and communications as directed by the association.
In addition, MEI will attend such meetings, on the associations
behalf, as are necessary to promote the association and its interests, to
receive information important to the association and its members, and to
represent the interests of the association.
Supplies and Services: On
behalf of the association, MEI will purchase stationery, envelopes, and
any other supplies and services it needs. Such purchases will be cost-effective
and efficient, needed by and approved in the Annual Program of Activity
and Budget, and appropriately used.
Books, Records and Inventory:
MEI will take possession of, create and maintain in a proper
manner and storage location all of the books, records and inventory of the
association. These include, but are not limited to, historical records,
financial records, membership records, official corporate records, constitution
and bylaws, policies, mailing lists, general and specific files, and the
inventory of property and goods.
Under no circumstances will MEI make use of the associations
books, records, or inventory except on behalf of the association, and except
to provide it with management services.
The books, records and inventory are insured under MEIs
property insurance with the association as the named insured.