Governance is the process of governing and controlling
an association. Its foundation is the associations constitution and bylaws,
and the policies that amplify and explain them. It receives structure from
a formal organization of officers and committees, with relative authorities,
responsibilities, and delegations of same.
MEI provides support for the associations governance
and its structure in several ways.
Board of Directors and Executive Committee
Between formal meetings, MEI communicates regularly with
association officers, keeping them current with developments and matters
of interest, both to the association generally and to
their leadership responsibilities and roles. For formal meetings (at dates
and times selected by the association), MEI staffs each meeting
by making arrangements (e.g., site recommendation, selection and negotiation,
food functions, sleeping room reservations, travel arrangements); assists
in conduct of the meeting by preparing and distributing meeting notices,
agendas and board books of reports and other materials (prepared
in consultation with the president); takes notes and prepares and distributes
minutes (including follow-up to do lists and assignments).
MEI also acts as custodian of the associations official
governance records, making sure that they are complete and filed as necessary
and appropriate with governmental agencies of jurisdiction; recommends and/or
prepares modifying resolutions as necessary; and attends such other meetings,
on the associations behalf, as are needed to receive information for and
represent the interests of the association and its members.
As with officers, MEI communicates regularly with committee
chairs. For formal meetings, MEI provides the same services of site arrangements,
meeting preparation, minutes and follow-up specified for the Board of Directors.
Honoring the Association Governance Structure
MEI never seeks to wrest control of the association.
Instead, it provides management services within the existing governance
structure, honoring constitution and bylaws; formal organization of officers
and committees; their relative positions, responsibilities, and authorities;
and the delegation of such responsibility and authority.
MEI will never attempt to replace, usurp, bypass or substitute
for the formal and proper location and exercise of authority. Nor will MEI
attempt to leverage decisions into being, no matter how right
it may believe those decisions to be.